1. Name - The Club shall be called Oyster Football Club and shall be affiliated to Essex County Football Association
2.Objects - It's object shall be to provide associated football for its members and social and recreational pursuits deemed desirable by the committee
3. Officers - The Officers shall consist of the Chairperson, Vice-Chairperson, Secretary, Youth Secretary and Treasurer all of whom shall be elected at the AGM
4. Committee -
(a) The Club shall be controlled by a committee consisting of the 5 officers and up to 14 but no less than 7 other members who shall be elected at the AGM.
(b) The Committee shall meet the first Monday of each month during the football season.The Secretary to record the proceeding.
(b) The Club Committee shall be elected at an Annual General Meeting.
(c) Each Club Officer and Club Committee Member shall hold office from the date of appointment until the next Annual General Meeting (“AGM”) unless otherwise resolved at an Extraordinary General Meeting (“EGM”). One person may hold no more than two positions of Club Officer at any time. The Club Committee shall be responsible for the management of all the affairs of the Club. Decisions of the Club Committee shall be made by a simple majority of those attending the Club Committee meeting. The Chairperson of the Club Committee meeting shall have a casting vote in the event of a tie. Meetings of the Club Committee shall be chaired by the Chairperson or in their absence the Vice Chairperson. The quorum for the transaction of business of the Club Committee shall be seven.
(d) Decisions of the Club Committee meetings shall be entered into the Minute Book of the Club.
(e) Any member of the Club Committee may call a meeting of the Club Committee by giving not less than seven days’ notice to all members of the Club Committee. The Club Committee shall hold not less than four meetings a year.
(f) An outgoing member of the Club Committee may be re-elected. Any vacancy on the Club Committee which arises between Annual General Meetings shall be filled by a member proposed by one and seconded by another of the remaining Club Committee members and approved by a simple majority of the remaining Club Committee members.
(g) The Club Committee shall have the power to appoint such sub-committees as may from time to time be deemed necessary and shall receive reports from such sub-committees at the Club Committee meetings.
(h) Save as provided for in the Rules and Regulations of The FA, the Parent County Association and any applicable Competition, the Club Committee shall have the power to decide all questions and disputes arising in respect of any issue concerning the Club Rules.
(i) The position of a Club Officer shall be vacated if such person is subject to a decision of The FA that such person be suspended from holding office or from taking part in any football activity relating to the administration or management of a football club.
(j) All members of the Club Committee are expected to attend each Club Committee meeting. Where attendance is not possible, the Club Committee member must elect someone to represent them in their absence.
(k) The Club Committee shall have the power to declare vacant any Club Committee seat should that Club Committee member, without satisfactory explanation, be absent from three consecutive Club Committee meetings.
(L) The property and or assets of the Club shall be vested in the Committee
(m) The Committee shall have the power to appoint such Sub-Committee as may, from time to time, be deemed necessaryand shall receive reports of such Sub-Committee at its meetings.
5. Membership
(a) A membership fee to be charged each season, the sum to be set at AGM
(b) Membership shall consist of all active members of the Club. To include but not limited to players, parents of playing members and all Committee Members.
(c) A register of all playing members and officers of then Club shall be kept by the Secretary
(d) A playing member wishing to transfer or resign shall clear any outstanding monies due to the Club.
(e) Any player who is booked or sent off, his fine will be dealt with by the appropriate powers. The Committee reserves the right to impose a further fine or suspension as it sees fit. The Committee also have the power to terminate a Member's registration should the Member's bookings or sending off become a regular occurrence.
(f) The Club shall not be liable for any injury sustained by a player or manager on the playing field. Players and managers will be responsible for obtaining their own INSURANCE COVER against loss of earnings due to injury while playing or training for the Club.
6. Match Fees
(a) Match Fees to be set at the AGM with the proviso that the Committee has the power to increase or decrease the amount during the season
(b) Match Fees to charged on the day of the match
(c) Any player failing to pay the match fee for three consecutive matches will not take part in any matches until the debt is either cleared or reduced.
7 Finances
(a) A bank account shall be opened and maintained in the name of the Club (the “Club Account”).Designated account signatories shall be the Club Chairperson, the Club Secretary and the Treasurer. No sum shall be drawn from the Club Account except by cheque signed by two of the three designated signatories. All monies payable to the Club shall be received by the Treasurer and deposited in the Club Account.
(b) The Club Property shall be applied only in furtherance of the objects of the Club. The distribution of profits or proceeds arising from the sale of Club Property to members is prohibited.
(c) The Club Committee shall have the power to authorise the payment of remuneration and expenses to any member of the Club (although a Club shall not remunerate a member for playing) and to any other person or persons for services rendered to the Club.
(d) No Team Manager shall incur a single item of expenditure greater than £50 without the prior approval of a club officer. All expenditure must be supported by receipts
(e) The Club may provide sporting and related social facilities, sporting equipment, coaching, courses, medical treatment, post match refreshments and other ordinary benefits of Community Amateur Sports Clubs as provided for in the Finance Act 2002.
(f) The Club may also in connection with the sports purposes of the Club:
a. sell and supply food, drink and related sports clothing and equipment;
b. employ members (although not for playing) and remunerate them for providing goods and services, on fair terms set by the Club Committee without the person concerned being present;
c. pay for reasonable hospitality for visiting teams and guests; and
d. indemnify the Club Committee and members acting properly in the course of the running of the Club against any liability incurred in the proper running of the Club (but only to the extent of its assets).
(g) The Club shall keep accounting records for recording the fact and nature of all payments and receipts so as to disclose, with reasonable accuracy, at any time, the financial position, including the assets and liabilities of the Club. The Club must retain its accounting records for a minimum of six years.
(h) The Club shall prepare an annual “Financial Statement”, in such format as shall be available from The FA from time to time. The Financial Statement shall be audited and shall be approved by members at AGM. A copy of any Financial Statement shall, on demand, be forwarded to The FA.
(i) The Club Property, other than the Club Account, shall be vested in The Club Committee (“the Custodians”).
(j) Upon removal, resignation or death of a Custodian any Club Property vested in them shall vest automatically in the surviving Custodians.
(k) The Custodians shall be entitled to an indemnity out of the Club Property for all expenses and other liabilities reasonably incurred by them in carrying out their duties.
8. Fines
(a) All fines (including any additional administration fees) incurred by members, including club officials, whilst representing the club are to be paid by that member and not the club.
(b) Where fines have initially been settled by the club, then the member who incurred said fines must reimburse the club within 28 days
(c) The Club Committee shall have the power to expel any member in the event of non-payment of fines by that member. An appeal against such a decision may be made to the Club Committee in accordance with the Complaints Procedure in force from time to time.
9. Annual and Extraordinary General Meetings
a) An AGM shall be held not later than 31st May each year to:
a. receive a report of the activities of the Club over the previous year;
b. receive a report of the Club’s finances over the previous year;
c. elect the members of the Club Committee;
e. ratifiaction of the Constitution; and
d. consider any other business
(b) Nominations for election of members as Club Officers or as members of the Club Committee shall be proposed and seconded by existing members of the Club.
(c) Notice of any resolution to be proposed at the AGM shall be given in writing to the Club Secretary not less than 21 days before the meeting.
(d) An EGM may be called at any time by the Club Committee and shall be called within 21 days of the receipt by the Club Secretary of a requisition in writing, signed by not less than three members stating the purposes for which the Meeting is required and the resolutions proposed. Business at an EGM may be any business that may be transacted at an AGM.
(e) The Secretary shall issue notice of the date of a General Meeting (whether an AGM or an EGM) together with the resolutions to be proposed at least 7 days before the meeting.
(f) The quorum for a AGM or EGM shall be 12
(g) The Chairperson, or in their absence a member selected by the Club Committee
(g) The Chairperson, or in their absence a member selected by the Club Committee, shall take the chair. Each member present shall have one vote and resolutions shall be passed by a two-thirds majority.
(h) Minutes of General Meetings shall be entered into the Minute Book of the Club.
10 Aleration to the Rules
(a) No alteration to these Rules shall be made except at the AGM or at an EGM convened for that purpose and only if supported by two thirds of those members present and voting at such Meeting
(b) Notice of prposed alteration to these Rules must be given in writing to the Secretary at least fouteen days before the Meeting, and notified to all Members on notice of Meeting.
14 Validity
Rules founded by the Committee and effective from the season 1988/89 season onwards and to be ratified at the Annual General Meeting.
Signed M Gibbons
Chairperson |
